AI AGENT

Lead Response Agent for Small Business

Your best leads are going cold right now. This agent responds in minutes, qualifies fit automatically, and books calls while you focus on delivery.

$3,500 · Live in 5 business days

Who this is for

Service businesses that get steady inbound inquiries (web forms, email, social DMs) and want faster speed-to-lead without hiring a full-time SDR.

What changes

Leads get a smart, personalized reply within minutes, including nights, weekends, and busy hours. No more lost pipeline from slow response.

What you get

Use cases
  • Reply to new form submissions, emails, or DMs within minutes, 24/7
  • Ask qualifying questions based on your service criteria and deal size
  • Route high-intent leads directly to your calendar or team inbox
  • Send personalized first-touch replies that match your brand voice
Deliverables
  • Automation workflow built in your account (Make, Zapier, or n8n)
  • AI prompt logic configured with your qualification criteria, offer details, and tone of voice
  • Integrations connected: intake form or inbox to AI layer to CRM and booking tool
  • Response templates and fallback rules for edge cases
  • Documentation and a recorded walkthrough of the live system

How it works

1

Kickoff call: we capture your offer details, ideal client profile, qualification criteria, and brand voice

2

Build: automation workflow, AI prompt logic, and integrations configured in your accounts

3

Test: live test leads run through the system, we review outputs together and fine-tune

4

Launch: go-live with monitoring, deployed in 5 business days

Tools & integrations

We configure around your current stack. Common tools for this agent include:

Make, Zapier, or n8n (automation)OpenAI or Claude (AI response layer)Your CRM (HubSpot, Pipedrive, GoHighLevel, etc.)Your booking tool (Calendly, Cal.com, Acuity, etc.)Gmail, Outlook, or your inbox provider

Frequently asked questions

Will this replace my sales team?

No. It handles first-touch response and qualification so your team can focus on real conversations instead of chasing cold leads.

What tools does this integrate with?

We build around your current stack. Common setups include HubSpot, Pipedrive, GoHighLevel, Gmail, Calendly, and Typeform, but we can work with most CRMs, inboxes, and booking tools.

What if my offers are complex or vary by service?

We build custom qualification logic and branching response paths based on your service model, so leads get relevant replies instead of generic ones.

Do I own the automation after delivery?

Yes. Everything is built in your accounts. You own the workflows, prompts, and integrations outright.

What if something breaks after launch?

You get 14 days of post-launch support included. After that, Monthly Optimization keeps everything tuned and monitored for $500/mo.

What does Monthly Optimization include?

Performance monitoring, prompt tuning based on real lead data, workflow adjustments, and a monthly review call to track results.

Explore related agents

Client Follow-Up Agent

Proposals go cold. Renewals slip through. This agent keeps every deal and client moving with timely, human-sounding follow-up.

Learn more

Content Repurposing Agent

You're creating good content and using it once. This agent turns one asset into channel-ready drafts for social, email, and more.

Learn more
Back to AI Agents